Build more. Let your EA handle the back office.

Construction work moves in seasons, and during the busy stretches the bids, RFPs, and phone calls pile up faster than any one office can keep up with. Trusty Oak connects builders, contractors, and remodelers with US-based executive assistants who handle the administrative and marketing work so you can stay focused on the job site.

Common challenges for construction companies

When demand is high, the organizational side of the business is the first thing to fall behind. These challenges sound familiar to most builders and contractors.

Bids and RFPs pile up icon

Bids and RFPs pile up

Slow response time on bids, proposals, and RFPs means missing out on real business when demand is highest.

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Web presence gets ignored

An incorrect Google listing or a hard-to-navigate website costs you leads from customers who search before they hire.

Hiring eats your time icon

Hiring eats your time

Busy seasons mean constant hiring, and sorting applications and screening candidates is a burden on a small team.

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Project managers are overloaded

When the admin details pile up with every build, important things slip through the cracks.

Construction site representing administrative tasks an executive assistant can handle for contractors

How Trusty Oak supports construction companies

Our US-based team handles the behind-the-scenes work that keeps jobs moving and the pipeline full: web presence and social media management, customer service and faster bid follow-up, process improvement and CRM management, recruiting and hiring support, and the project-management admin that quietly eats your evenings and weekends. We work alongside several builders, construction businesses, and remodeling companies, adapting to the tools and workflows you already use.

What your construction EA can take off your plate

From the first web search to the final walkthrough, an executive assistant supports the parts of the business that keep you from the build.

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Web presence management

Website content and edits, on-brand social channels, blogging, and email marketing to improve lead nurturing and SEO.

Customer service icon

Customer service

Cover incoming RFPs, bid requests, emails, and voicemails so response times stay fast and no lead goes cold.

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Process improvement

Introduce automation tools, streamline workflows, and manage your CRM to leverage the contacts you've built over the years.

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Recruitment & hiring

Post and publicize open roles, manage incoming applications, screen applicants, and schedule interviews during busy seasons.

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Project management support

Handle the small administrative tasks that pile up with every build so your PM can focus on on-site operations and financials.

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Marketing & lead nurturing

Keep your brand consistent and your follow-up timely so word-of-mouth and referrals turn into booked work.

What construction support costs

Drag the sliders to build a monthly plan that fits your project volume and season.

Executive Assistants
~$35/hour
15 hours $525
Specialists
~$50/hour
10 hours $500
Fractional Executives
~$95/hour
0 hours $0
Your monthly budget
$1,025

Starting at $1,000/month. One-time $300 onboarding fee includes your Strategic Delegation Plan.

Book a Discovery Call

Frequently asked questions

A construction EA can manage your web presence and social media, handle customer service and bid follow-up, respond to RFPs and proposals, improve internal processes and manage your CRM, support recruiting and hiring during busy seasons, and take administrative work off your project manager's plate. This frees owners, superintendents, and project managers to focus on on-site operations and winning work.
Yes. An EA can support your bidding process by managing incoming bid requests and RFPs, returning unanswered emails and voicemails quickly, and keeping proposals organized. Faster response time during busy seasons means fewer missed leads, so you stop losing business simply because no one had time to reply.
We do. Trusty Oak proudly works alongside several builders, construction businesses, and remodeling companies, handling administrative and marketing tasks so they can focus on what they do best. Construction work fluctuates seasonally, and our fractional model lets you scale hours up during busy stretches and down during slower periods.
A full-time office manager is a significant salary, benefits, and overhead commitment that's hard to justify when your workload swings with the season. With Trusty Oak, you get flexible US-based support starting at $1,000/month, the ability to scale hours with your project volume, and access to Specialists for marketing, recruiting, and technology needs that a single hire can't cover.

Ready to take back your day?

Partner with US-based executive assistant support that understands construction. Book a call to learn how we can help your company scale.