Reporting & analytics support for financial services professionals

Financial advisors, RIAs, and lending teams spend hours each week pulling data from disparate systems, formatting performance reports, and building dashboards that could be delegated. Whether you're preparing monthly client portfolio summaries, tracking loan pipeline metrics, or reconciling AUM data for compliance review, that work is time-intensive but doesn't require your license or your judgment. A Trusty Oak EA handles the build, the formatting, and the maintenance so the numbers are ready when you need them.

100+ tasks completed in this service category across our client base.

Fractional reporting & analytics support for financial services firms

How Trusty Oak handles reporting & analytics for financial services firms

A Trusty Oak EA assigned to a financial services client typically starts by mapping the existing reporting workflow—understanding which data sources you're pulling from (Orion, Redtail, Salesforce Financial Services Cloud, Excel, or your custodian's portal), how often reports run, and who receives them. From there, they take ownership of recurring tasks: pulling raw data, building or updating Excel and Google Sheets templates, maintaining dashboards in tools like Tableau or Power BI, and formatting client-facing reports to your firm's standards. They flag anomalies or missing data before delivery rather than after. Your role stays where it belongs—interpreting the numbers, advising clients, and making decisions—while the EA handles the mechanical work of getting clean, accurate data in front of you on schedule.

What your EA takes off your plate

The most common mistake is handing off reporting without first documenting where the data actually lives—which portal, which login, which export format. Before your first session, write down every data source you touch in a given reporting cycle and note the format each one produces. An EA can learn your workflow quickly, but the first two weeks go much smoother when you're not troubleshooting access issues instead of building the actual report.

Monthly Client Portfolio Report Preparation

Pull performance data from custodian portals or portfolio management software like Orion or Tamarac, populate standardized templates, and format client-ready PDFs or reports ahead of review meetings.

KPI Dashboard Maintenance

Update recurring dashboards in Excel, Google Sheets, Tableau, or Power BI with current AUM, revenue, pipeline, or loan volume data on a weekly or monthly cadence.

Pipeline and Funnel Tracking

Log and organize deal or loan pipeline data from CRMs like Salesforce or Redtail, track stage progression, and produce summary reports for leadership or weekly standups.

Compliance and Audit Data Preparation

Compile and format data exports, transaction logs, or activity summaries needed for internal compliance reviews, audits, or regulatory reporting preparation.

Ad Hoc Financial Data Analysis and Summarization

Pull and organize data sets from multiple sources, build summary tables or pivot reports, and deliver structured outputs that support advisor or executive decision-making.

Tools our team works with

We adapt to your existing stack — no forced migrations.

Google Analytics 4

HubSpot

Microsoft Excel

Zapier

Salesforce

Google Looker Studio

...and many more!

Trusted by financial services firms

Trusty Oak supports financial services firms including Dominion Fund Services — handling everything from reporting & analytics to broader operational support.

What reporting & analytics support costs for financial services firms

Drag the sliders to build a monthly plan that fits your workload.

Executive Assistants

~$35/hour

10 hours $350

Specialists

~$50/hour

20 hours $1,000

Fractional Executives

~$95/hour

0 hours $0

Your monthly budget

$1,350

Starting at $1,000/month. One-time $300 onboarding fee includes your Strategic Delegation Plan.

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Frequently Asked Questions

Can an EA access our portfolio management or custodian platforms to pull data?

Yes, with appropriate credentials and access permissions set by your firm. Many financial services clients create read-only logins or viewer-level access for their EA, which limits exposure while still allowing data pulls. Your compliance team should review access protocols before setup, and your Client Success Manager can help you think through what level of access makes sense for your workflow.

How does Trusty Oak handle confidentiality given that financial data is sensitive?

All Trusty Oak team members sign confidentiality agreements, and the company operates under standard data handling practices appropriate for professional services engagements. That said, financial services firms with specific regulatory obligations—like those under SEC, FINRA, or state RIA rules—should review their own compliance requirements around third-party data access before delegating. We're transparent about what we are: a professional services firm, not a FINRA-registered entity.

What if our reporting process isn't documented yet—can an EA still help?

Yes, and this is actually a common starting point. Your onboarding includes a Strategic Delegation Plan created with your Client Success Manager, which is designed to map out exactly this kind of workflow before work begins. An EA can also help document the process as they learn it, so you end up with a repeatable, transferable system rather than institutional knowledge that lives only in your head.

Get your reporting off your plate

Trusty Oak's onboarding starts with a Strategic Delegation Plan built around your specific reporting workflow. Monthly talent budgets start at $1,000 with a one-time $300 onboarding fee—unused hours roll over.