Graphic design support for healthcare organizations that can't afford to look amateur

In healthcare, your visual materials aren't just branding — they're patient-facing communications that need to be clear, accessible, and compliant with plain language standards. Whether you're a private practice updating patient intake forms, a health tech startup building a pitch deck, or a multi-location clinic producing staff training materials, design work piles up fast and rarely makes it to the top of anyone's priority list. A Trusty Oak graphic design EA handles the production work so your clinical and administrative staff can stay focused on care.

Fractional graphic design support for healthcare providers

How Trusty Oak handles graphic design for healthcare providers

A Trusty Oak graphic design EA works within your existing brand guidelines — or helps you establish them — to produce consistent, professional materials across print and digital formats. Day-to-day, this looks like building out patient education flyers in Canva or Adobe InDesign, updating slide decks in PowerPoint or Google Slides for provider presentations, and formatting social media graphics sized correctly for each platform. Your EA will follow any HIPAA-related communication guidelines you share and flag anything that looks like it may need clinical or compliance review before publishing — they're not making those calls for you, but they're not ignoring them either. You stay in the loop through a shared project tracker (Asana, Trello, or whatever you already use), review drafts, and give feedback; the EA handles revisions and final file prep.

What your EA takes off your plate

Before your first session, pull together your brand kit — logo files (ideally in vector format like .svg or .ai), hex color codes, approved fonts, and any existing templates you want to preserve. The most common mistake healthcare clients make is handing over a low-resolution logo from a website and assuming the EA can work from it — that creates rework and delays. If you don't have a formal brand guide yet, a quick one-page reference document with those basics is enough to get started.

1

Patient Education Material Design

Creating or reformatting flyers, brochures, and one-pagers that explain diagnoses, procedures, or post-visit instructions using plain language and ADA-accessible color contrast standards.

2

Social Media Graphics for Health Awareness Campaigns

Designing branded graphics in Canva or Adobe Express for platforms like Facebook and Instagram tied to health observances (e.g., Heart Health Month, Mental Health Awareness Month), sized and formatted per platform specs.

3

Provider and Staff Presentation Decks

Building or refreshing PowerPoint or Google Slides decks for grand rounds, continuing education sessions, board meetings, or internal training with consistent formatting and on-brand visuals.

4

Email Newsletter and Campaign Templates

Designing reusable HTML email templates in Mailchimp or Constant Contact for patient newsletters, appointment reminders, or practice updates that match your brand standards.

5

Signage and In-Office Print Materials

Producing print-ready files for waiting room signage, intake form headers, appointment cards, or directional wayfinding materials, exported at correct resolution and bleed settings for commercial printing.

Tools our team works with

We adapt to your existing stack — no forced migrations.

Unsplash / Pexels
Google Slides
Microsoft PowerPoint
Dropbox
Adobe Express
Canva

...and many more!

Trusted by healthcare providers

Trusty Oak supports healthcare providers including Assisting Hands Home Care, Infant Feeding Care — handling everything from graphic design to broader operational support.

What graphic design support costs for healthcare providers

Drag the sliders to build a monthly plan that fits your workload.

Executive Assistants
~$35/hour
10 hours $350
Specialists
~$50/hour
20 hours $1,000
Fractional Executives
~$95/hour
0 hours $0
Your monthly budget
$1,350

Starting at $1,000/month. One-time $300 onboarding fee includes your Strategic Delegation Plan.

Book a Discovery Call

Frequently Asked Questions

Trusty Oak EAs are not clinical staff and do not handle PHI as part of graphic design work — and standard design tasks don't require it. If you share any patient information as part of a project brief, your EA will flag it and ask you to remove it. We recommend keeping design briefs free of identifiable patient data, which is standard practice regardless of who's doing the design work.
That's the ideal starting point — share your existing brand guide, template files, and any style preferences during onboarding and your EA will work within those constraints from day one. If your materials are inconsistent or your templates need cleanup, your EA can flag that and help standardize them before moving into ongoing production work.
At the Specialist rate of $50/hr, a $1,000 monthly budget gives you roughly 20 hours of design time — enough to cover several recurring deliverables like social graphics and a newsletter template, plus a few one-off projects like a patient handout or updated slide deck. Your Client Success Manager will help you prioritize during onboarding so the hours go toward your highest-impact needs first.

Get a graphic design EA who understands healthcare

Trusty Oak's onboarding includes a Strategic Delegation Plan built around your specific workload — so your first month isn't spent figuring out where to start. The one-time $300 onboarding fee covers that setup, and unused hours roll over each month.