Portfolio reporting & analytics support for venture capital firms

Between quarterly LP reports, portfolio company KPI rollups, and fund performance summaries, reporting work in venture capital is time-consuming and detail-intensive — but it rarely requires a full-time hire. Trusty Oak's US-based assistants and specialists work directly inside your reporting workflows to compile, format, and maintain the data your LPs and investment team depend on. Whether you're running a single fund or managing a multi-stage portfolio, we help you stay current without pulling your analysts off higher-leverage work.

100+ tasks completed in this service category across our client base.

Fractional reporting & analytics support for venture capital firms

How Trusty Oak handles reporting & analytics for venture capital firms

A Trusty Oak EA embedded in a VC reporting workflow typically owns the recurring data collection and formatting layer — pulling metrics from portfolio companies via standardized update templates, consolidating them into your master tracking sheet or platform (Visible.vc, Airtable, Excel, or Google Sheets), and flagging anomalies or missing submissions before your review cycle. They'll maintain fund-level dashboards tracking deployment pace, reserve ratios, and portfolio valuations, and can draft LP update narratives using your approved tone and structure. Your role stays at the interpretation and relationship layer — reviewing outputs, making judgment calls on valuation marks, and communicating directly with LPs — while the EA handles the data assembly, version control, and deadline tracking that consumes hours every quarter. For firms using tools like Carta, Visible, or custom Notion setups, we match EAs to your existing stack rather than asking you to change your process.

What your EA takes off your plate

The most common mistake is handing off reporting work without a clear data source map — your EA needs to know exactly where the inputs live (portfolio company emails, Carta, a shared drive) before they can own the process reliably. Before your first engagement, spend 30 minutes documenting your current reporting cycle: what gets collected, from whom, on what cadence, and what the final output looks like. Firms that do this upfront typically see a functional handoff within the first two weeks rather than the first two months.

1

Portfolio Company KPI Rollup

Sends standardized metric request templates to portfolio founders, follows up on missing submissions, and consolidates MRR, burn rate, headcount, and runway data into a master portfolio tracker.

2

LP Quarterly Report Preparation

Compiles fund performance data, formats portfolio company summaries, and assembles draft LP update decks or memos using your firm's established structure and prior reports as templates.

3

Fund Dashboard Maintenance

Keeps deployment, reserve, and valuation dashboards current in Visible.vc, Airtable, or Excel, including updating investment cost basis, ownership percentages, and follow-on round data after new closes.

4

Comparable and Benchmark Research

Pulls sector-specific benchmarks from PitchBook, Crunchbase, or CB Insights to support portfolio valuations, investment memos, or LP reporting narratives.

5

Cap Table and Ownership Tracking

Maintains a consolidated ownership summary across the portfolio using Carta exports or manual inputs, flagging dilution events, new rounds, and pro-rata exercise deadlines.

Tools our team works with

We adapt to your existing stack — no forced migrations.

Google Analytics 4
Zapier
Microsoft Excel
Google Looker Studio
Salesforce
HubSpot

...and many more!

Trusted by venture capital firms

Trusty Oak supports venture capital firms including Capstar Ventures, Elsewhere Partners — handling everything from reporting & analytics to broader operational support.

What reporting & analytics support costs for venture capital firms

Drag the sliders to build a monthly plan that fits your workload.

Executive Assistants
~$35/hour
10 hours $350
Specialists
~$50/hour
20 hours $1,000
Fractional Executives
~$95/hour
0 hours $0
Your monthly budget
$1,350

Starting at $1,000/month. One-time $300 onboarding fee includes your Strategic Delegation Plan.

Book a Discovery Call

Frequently Asked Questions

Yes — we match you with an EA who has relevant platform experience and can operate inside your current stack rather than asking you to change it. If your reporting lives across Carta, a Google Sheets portfolio tracker, and a Notion LP portal, the EA learns your setup during onboarding and works within it from day one.
All Trusty Oak talent sign NDAs as part of the engagement, and your Client Success Manager can work with you on any additional data handling requirements during onboarding. We recommend granting role-based access with view or edit permissions scoped to what the EA actually needs, rather than full admin access — most firms find this sufficient and it's standard practice.
For straightforward data collection, formatting, and LP report assembly, an Executive Assistant at $35/hour typically handles the work well. If you need someone to build or significantly restructure dashboards, write analytical commentary, or work with more complex financial models, a Specialist at $50/hour is the better fit — your Client Success Manager will help you identify the right level during the Strategic Delegation Plan call.

Get your portfolio reporting off your plate

Trusty Oak's onboarding includes a Strategic Delegation Plan built around your fund's specific reporting cycle — so your EA is ready to contribute before the next quarterly deadline. Monthly talent budgets start at $1,000 with a one-time $300 onboarding fee.