Podcast & video production support for consulting professionals

Many consultants use podcasts and video content to build authority, attract ideal clients, and document their methodology — but the production work consistently falls to the bottom of the priority list. Whether you're recording thought leadership interviews, repurposing keynote content into short-form video, or running a client-facing podcast series, the post-production and publishing workflow is time-consuming work that doesn't require your expertise. A Trusty Oak EA handles the production pipeline so you stay focused on billable client work.

Fractional podcast & video production support for consultants

How Trusty Oak handles podcast & video production for consultants

Once you've recorded your episode or video, a Trusty Oak EA takes over the production workflow from there. They'll manage file handoffs, coordinate with editors if you're using a third-party service, or handle light editing themselves using tools like Descript, Adobe Premiere, or CapCut depending on the format and complexity. They'll write show notes and episode summaries — often pulling from your transcript — optimized for your website and podcast directories like Spotify, Apple Podcasts, and Buzzsprout. For video, they'll handle YouTube uploads, write descriptions with relevant keywords for your consulting niche, create timestamps, and schedule posts across LinkedIn or other platforms where your audience lives. Your role is to record and approve; everything between raw file and published content is handled.

What your EA takes off your plate

Before handing off your production workflow, document where your raw files live and how you currently get them to your editor — a shared Google Drive or Dropbox folder with a consistent naming convention will save significant back-and-forth early on. The most common mistake consultants make is handing off a backlog of 10 unedited episodes on day one with no clear priority order; start with your most recent episode, establish the workflow, then work backward if needed.

1

Episode Upload & Distribution

Uploading finalized audio or video to your podcast host (Buzzsprout, Podbean, Transistor) or YouTube, filling in all metadata, tags, and scheduling the release.

2

Show Notes & Episode Summaries

Writing structured show notes from your transcript or recording, including key takeaways, guest bios, and relevant links — formatted for your website and podcast directories.

3

Video Clip Creation for LinkedIn

Pulling 60–90 second highlight clips from longer recordings and formatting them for LinkedIn or Instagram using Descript or CapCut to support your thought leadership content strategy.

4

Guest Coordination & Scheduling

Managing the logistics of booking podcast guests — sending Calendly links, confirming recording details, collecting bios and headshots, and sending prep materials ahead of the session.

5

Content Repurposing into Written Assets

Converting episode transcripts into LinkedIn posts, newsletter sections, or blog drafts that reinforce your consulting positioning and extend the reach of each recording.

Tools our team works with

We adapt to your existing stack — no forced migrations.

Adobe Audition
Kapwing
Opus Clip
Descript
Otter.ai
Buzzsprout

...and many more!

Trusted by consultants

Trusty Oak supports consultants including Brighter Strategies, Deborah Offner, High Flying Strategy, and 2 others — handling everything from podcast & video production to broader operational support.

What podcast & video production support costs for consultants

Drag the sliders to build a monthly plan that fits your workload.

Executive Assistants
~$35/hour
10 hours $350
Specialists
~$50/hour
20 hours $1,000
Fractional Executives
~$95/hour
0 hours $0
Your monthly budget
$1,350

Starting at $1,000/month. One-time $300 onboarding fee includes your Strategic Delegation Plan.

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Frequently Asked Questions

Yes — many consultants use a dedicated audio engineer for the actual editing and rely on an EA to manage everything around it: coordinating file transfers, writing show notes, handling uploads, and distributing clips. The EA acts as the production coordinator so nothing falls through the cracks between your editor and your publishing schedule.
It works well for both, but the workflow looks different. Solo consultants typically need help with the full post-production pipeline since there's no internal team. Larger consulting firms often have internal staff handling some steps and need an EA to fill specific gaps — like repurposing content for LinkedIn or managing a guest pipeline for a firm-branded podcast.
Most podcast and video production tasks fall under Executive Assistant work, billed at $35/hr, though Specialist-level tasks like advanced video editing or content strategy are $50/hr. Monthly Talent Budgets start at $1,000/month with a one-time $300 onboarding fee, and unused hours roll over — so you're not penalized during lighter recording months.

Let an EA own your production pipeline

Trusty Oak will match you with a US-based EA who understands the consulting content landscape and can take over your podcast and video workflow from upload to publish. Start with a $1,000/month budget and a Strategic Delegation Plan built around your schedule.