Podcast & video production support for performing arts organizations

Whether you're running a theater company podcast, publishing behind-the-scenes rehearsal footage, or producing artist interview series to grow your audience, the production backlog piles up fast when your team is focused on the stage. Performing arts organizations often have compelling raw content — recordings of post-show talkbacks, conductor interviews, dance workshop footage — but no dedicated person to turn it into polished, published media. A Trusty Oak EA handles the production workflow so your content actually reaches your audience.

How Trusty Oak handles podcast & video production for performing arts organizations

A Trusty Oak EA working with a performing arts client typically takes ownership of the full post-production workflow once raw files are handed off. That means editing audio in Audacity or Adobe Audition, trimming video in DaVinci Resolve or CapCut, writing show notes with timestamps and artist bios, and scheduling uploads to platforms like Buzzsprout, Spotify for Podcasters, or YouTube Studio. If you're producing a recurring series — say, a weekly podcast spotlighting cast members or a YouTube channel documenting a season — your EA sets up the episode templates, manages the publishing calendar, and handles platform-specific metadata like tags, descriptions, and thumbnails. Your role is to provide the raw recording and any key talking points or branding notes; the EA handles everything from there to publish.

What your EA takes off your plate

Before handing off your first episode, create a simple one-page brief that includes your intro/outro music files, brand fonts and colors, your preferred show notes format, and one published episode as a reference example — this alone eliminates most back-and-forth in the first week. The most common mistake performing arts clients make is sending raw, unorganized files (multiple takes, untrimmed recordings, no labels) without context; a quick folder structure with labeled files and a short Loom video walking your EA through the episode saves significant time on both sides.

Audio editing and episode assembly

Editing raw interview or performance recordings in Audacity or Adobe Audition — removing dead air, balancing levels, adding intro/outro music, and exporting final files ready for distribution.

Show notes and episode descriptions

Writing structured show notes that include guest bios, production credits, timestamps for key moments, and links to ticketing pages or upcoming performances — formatted for your podcast host platform.

YouTube video upload and optimization

Uploading edited video content to YouTube Studio with SEO-optimized titles, descriptions, tags, end screens, and chapter markers to improve discoverability for arts audiences.

Thumbnail and promotional graphic creation

Designing episode thumbnails and social cut-down graphics in Canva using your organization's brand colors, production photography, and show artwork.

Podcast RSS feed management and cross-platform distribution

Managing episode scheduling in Buzzsprout or Podbean, ensuring new episodes are distributed correctly to Spotify, Apple Podcasts, and Amazon Music, and monitoring for any feed errors.

Tools our team works with

We adapt to your existing stack — no forced migrations.

Adobe Audition

Otter.ai

Kapwing

Descript

Opus Clip

Buzzsprout

...and many more!

Trusted by performing arts organizations

Trusty Oak supports performing arts organizations including Boston Court Pasadena — handling everything from podcast & video production to broader operational support.

What podcast & video production support costs for performing arts organizations

Drag the sliders to build a monthly plan that fits your workload.

Executive Assistants

~$35/hour

10 hours $350

Specialists

~$50/hour

20 hours $1,000

Fractional Executives

~$95/hour

0 hours $0

Your monthly budget

$1,350

Starting at $1,000/month. One-time $300 onboarding fee includes your Strategic Delegation Plan.

Book a Discovery Call

Frequently Asked Questions

Can an EA handle production for a podcast that features live performance audio or talkback recordings?

Yes, though it's worth noting that live performance audio often has more acoustic challenges — room noise, variable mic placement, audience sounds — than a studio recording. Your EA can clean up and level audio using noise reduction tools in Adobe Audition, but if the source recording has significant quality issues, they'll flag it before publishing rather than push out something that reflects poorly on your organization.

We produce content in bursts around our season — can we use hours that way instead of consistently each month?

Trusty Oak's model works well for seasonal workflows because unused hours roll over month to month, so you can bank hours during slower periods and draw on them during tech week, opening night, or end-of-season content pushes. Your Client Success Manager can help you map this out in your Strategic Delegation Plan during onboarding.

Do Trusty Oak EAs have experience with performing arts content specifically, or is this general video editing support?

Trusty Oak matches clients with EAs based on the specific skills and industry context needed — so if your project involves arts programming, artist interviews, or production documentation, that context is part of the matching process. Across all industries, Trusty Oak has logged 41 time entries for podcast and video production work, and your dedicated Client Success Manager oversees the match to make sure the fit is right before work begins.

Get your content off the hard drive and in front of your audience

Starting at $1,000/month with a one-time $300 onboarding fee, Trusty Oak will match you with an EA who can take your performing arts podcast or video series from raw recording to published episode. Your first step is a Strategic Delegation Plan — so you start with a clear workflow, not guesswork.