Travel coordination for performing arts companies, touring artists, & production teams

A Trusty Oak EA assigned to your performing arts organization will own the full travel coordination workflow from initial booking through post-trip reconciliation. On a typical day, that means pulling artist riders and technical requirements to confirm hotel room types and accessibility needs, booking flights through platforms like Concur, TripActions, or directly through airline portals based on your preferred carriers, and building detailed itineraries in a shared format your stage manager or company manager can reference on the road. They'll communicate directly with venues, hotels, and ground transportation vendors to confirm pickup times, load-in windows, and any special accommodations for cast or crew. Your role is to approve final bookings and flag any artist-specific preferences upfront — once that context is established, the EA handles the day-to-day coordination and keeps you updated only when decisions need your input.