Travel coordination for coaches, trainers, & speaking professionals

A Trusty Oak EA assigned to travel coordination for your coaching or training business starts by learning your preferences — preferred airlines, loyalty program numbers, seat preferences, hotel chains, and any blackout dates tied to your program calendar. From there, they handle all flight and hotel research using tools like Google Flights, Kayak, and your preferred booking platforms, cross-referencing your training schedule in tools like Calendly, Acuity, or Google Calendar to avoid conflicts. They build detailed itineraries in a shared Google Doc or Notion page that includes confirmation numbers, venue addresses, ground transportation options, and contact info for event coordinators or venue managers. If a flight gets canceled or a hotel overbooks, they're your first call — not your last resort. Your role is to review and approve; theirs is to handle everything else.