Data entry & management support for education organizations
Schools, tutoring companies, and education nonprofits run on accurate data — enrollment numbers, student progress records, assessment scores, donor databases — and keeping it current is a full-time job on top of an already full-time job. When that data falls behind, decisions get made on incomplete information and staff spend hours reconciling spreadsheets instead of supporting students. A Trusty Oak EA takes on the data workload so your team can stay focused on instruction and operations.
How Trusty Oak handles data entry & management for education companies
A Trusty Oak Executive Assistant assigned to your education organization handles the recurring and project-based data work that keeps your systems accurate and up to date. Day-to-day, that might mean entering new student enrollment data into your SIS — whether that's PowerSchool, Infinite Campus, or a custom platform — updating contact records in your CRM, logging assessment results into tracking spreadsheets, or reconciling donor and grant data in tools like Salesforce or DonorPerfect. Your EA works from clearly defined inputs you provide — registration forms, test score exports, intake paperwork — and flags discrepancies rather than guessing. Your role is to provide source documents and answer the occasional clarifying question; your EA handles the entry, formatting, and quality checks.
What your EA takes off your plate
Before your first session, pull together a sample of the source documents your EA will be working from — a registration form, a score export, a donor record — and note where that data needs to land and in what format. The most common mistake education clients make is handing off data entry without a clear data dictionary or naming convention, which leads to inconsistent records that require cleanup later. A few minutes of upfront documentation saves hours of correction down the road.
Student Enrollment Data Entry
Entering new and returning student registration information into your SIS (PowerSchool, Infinite Campus, or equivalent), including contact details, grade level, and program enrollment status.
Assessment and Progress Score Logging
Transferring test scores, benchmark results, or progress monitoring data from paper forms or exported files into tracking spreadsheets or your student information system.
Donor and Grant Database Maintenance
Updating constituent records in tools like Salesforce, DonorPerfect, or Bloomerang with gift entries, contact changes, and communication history for education nonprofits and foundations.
Staff and Faculty Records Updates
Maintaining HR-adjacent data such as certification expiration dates, professional development hours, and contact information in spreadsheets or platforms like ADP or BambooHR.
Attendance and Compliance Report Preparation
Compiling and formatting attendance records, program participation data, or grant compliance metrics from raw exports into clean, submission-ready spreadsheets or reports.
Tools our team works with
We adapt to your existing stack — no forced migrations.
Salesforce 
QuickBooks 
Microsoft Excel 
HubSpot 
Google Sheets 
Airtable Trusted by education companies
Trusty Oak supports education companies including Devorah Heitner, PhD, Educational Testing Services (ETS), Proximity Learning, and 1 others — handling everything from data entry & management to broader operational support.
What data entry & management support costs for education companies
Drag the sliders to build a monthly plan that fits your workload.
Executive Assistants
~$35/hourSpecialists
~$50/hourFractional Executives
~$95/hourStarting at $1,000/month. One-time $300 onboarding fee includes your Strategic Delegation Plan.
Book a Discovery CallFrequently Asked Questions
Get your education data under control
Trusty Oak matches you with a US-based EA who can start handling your data entry workload within days — no long-term lock-in after the first three months, and unused hours roll over. Schedule a free consultation to talk through what you're managing.