Marketing support that keeps campaigns moving without consuming your week

Every hour you spend scheduling posts, pulling campaign reports, or formatting email templates is an hour not spent on strategy, creative direction, or growth. Trusty Oak's marketing-experienced fractional EAs and specialists handle the execution layer of your marketing operation — the repeatable, time-consuming work that stalls when it lands on your plate. With 51 time entries logged across marketing and campaign support, we know what this work actually looks like day to day.

What your executive assistant handles

Concrete tasks our team takes on — not vague promises.

Email Campaign Setup & Scheduling

Your EA builds and schedules campaigns in Mailchimp, Klaviyo, or HubSpot — including list segmentation, template formatting, and pre-send QA checks — so campaigns go out on time without you touching the platform.

Social Media Content Scheduling

Using tools like Buffer or Later, your EA loads approved content into your publishing queue, maintains your posting calendar, and flags gaps before they become missed weeks.

Campaign Performance Reporting

Your EA pulls metrics from Google Analytics, Meta Ads Manager, or your email platform and compiles them into a consistent report format so you're reviewing insights, not hunting down numbers.

Ad Creative Coordination

Your EA manages the handoff between your creative team and ad platforms — organizing assets in Google Drive or Dropbox, tracking revision rounds, and uploading finalized creatives to Meta or Google Ads.

Marketing Calendar Management

Your EA maintains a shared campaign calendar in Asana, Notion, or a Google Sheet, keeping launch dates, content deadlines, and promotional windows visible across your team.

Lead Magnet & Landing Page Coordination

Your EA handles the operational side of lead gen assets — updating opt-in forms, testing landing page links, tagging new subscribers in your CRM, and ensuring delivery sequences are triggering correctly.

$Trusty Oak fractional talent services$

How the handoff works

After onboarding, your dedicated Client Success Manager works with you to build a Strategic Delegation Plan that maps out exactly which marketing tasks you're handing off and what a successful handoff looks like. In the first week, your EA typically audits your existing tools and access, gets oriented in your project management system, and takes ownership of one defined workflow — often the email calendar or social scheduling queue — before expanding scope. You communicate through whatever channel already works for your team: Slack, email, Asana, or a standing weekly check-in. Most clients find a rhythm within two weeks where marketing ops are running in the background without requiring their direct involvement.

Tools our team works with

We adapt to your existing stack — no forced migrations.

Klaviyo

Buffer

Later

Google Analytics

HubSpot

Mailchimp

...and many more!

What marketing & campaigns support costs

Drag the sliders to build a monthly plan that fits your workload.

Executive Assistants

~$35/hour

10 hours $350

Specialists

~$50/hour

20 hours $1,000

Fractional Executives

~$95/hour

0 hours $0

Your monthly budget

$1,350

Starting at $1,000/month. One-time $300 onboarding fee includes your Strategic Delegation Plan.

Book a Discovery Call

Frequently Asked Questions

Do I need to have my marketing systems set up before working with a Trusty Oak EA?

No — your EA can help you get tools configured and workflows documented as part of the initial engagement. That said, the faster you can share existing access and assets, the sooner execution begins. Your Client Success Manager will help you identify what needs to be in place before day one.

Can an EA write copy for my campaigns, or is this strictly execution support?

Trusty Oak's Executive Assistants focus on marketing operations and execution rather than original copywriting. If you need campaign copy, content strategy, or brand messaging, that falls under our Specialist tier — a different skill set and rate. We'll help you figure out which type of support fits your actual needs during onboarding.

How do I hand off something like campaign reporting without spending more time explaining it than just doing it myself?

The first report usually takes a one-time walkthrough — a 20-minute screen share or a Loom video showing your EA where to pull numbers and how you like them formatted. After that, it runs on its own. Most clients find the setup investment pays off by the second or third reporting cycle.

What if my marketing needs change month to month — some months heavy, some light?

Unused hours roll over each month, so a lighter campaign month doesn't mean wasted budget. After the initial three-month commitment, the engagement is month-to-month, giving you flexibility if your marketing calendar shifts significantly. You can also adjust your monthly talent budget as your needs evolve.

Get your marketing execution off your plate

Tell us what's backing up and we'll match you with an EA who's done this work before. Onboarding includes a Strategic Delegation Plan so nothing falls through the cracks.