Stop spending your recording time on Post-Production

Editing episodes, writing show notes, cutting social clips, and managing uploads can easily consume 4–6 hours per episode — time that compounds fast if you're publishing weekly. Trusty Oak's fractional EAs and specialists handle the production workflow after you hit stop, so your content gets out the door without eating your schedule. We've logged 41 time entries in podcast and video production support across clients in multiple industries.

What your executive assistant handles

Concrete tasks our team takes on — not vague promises.

Audio & Video Editing

EAs edit raw recordings in tools like Descript or Adobe Audition — removing filler words, balancing levels, cutting dead air, and exporting final files to your specs.

Show Notes & Episode Summaries

After each episode, your EA writes structured show notes with timestamps, guest bios, key takeaways, and relevant links — formatted and ready to publish on your podcast host or website.

YouTube & Podcast Platform Publishing

Your EA uploads finalized episodes to platforms like Buzzsprout, Spotify for Podcasters, or YouTube, filling in titles, descriptions, chapters, tags, and thumbnails so nothing goes live half-finished.

Social Media Clip Creation

Using tools like Opus Clip or Kapwing, EAs identify and export short-form clips from longer recordings, sized correctly for Reels, Shorts, or TikTok, with captions added.

Guest Coordination & Scheduling

EAs manage the back-and-forth of booking podcast guests — sending calendar links via Calendly, confirming recording logistics, collecting bios and headshots, and sending pre-interview prep materials.

Transcript Creation & Repurposing

Your EA generates accurate transcripts using tools like Otter.ai or Descript and reformats the content into blog posts, email newsletters, or LinkedIn articles to extend the life of each episode.

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How the handoff works

After onboarding, your dedicated Client Success Manager builds a Strategic Delegation Plan that maps your current production workflow — what you record with, where files live, how you publish, and what your turnaround expectations are. In the first week, your EA gets access to your shared drive or project management tool (typically Google Drive, Notion, or Asana), reviews a sample episode to align on editing style and formatting preferences, and completes a test deliverable before taking on the full queue. From there, you drop raw files into an agreed folder or send a Slack message, and your EA handles the rest through to publishing.

Tools our team works with

We adapt to your existing stack — no forced migrations.

Buzzsprout

Opus Clip

Otter.ai

Kapwing

Adobe Audition

Descript

...and many more!

What podcast & video production support costs

Drag the sliders to build a monthly plan that fits your workload.

Executive Assistants

~$35/hour

10 hours $350

Specialists

~$50/hour

20 hours $1,000

Fractional Executives

~$95/hour

0 hours $0

Your monthly budget

$1,350

Starting at $1,000/month. One-time $300 onboarding fee includes your Strategic Delegation Plan.

Book a Discovery Call

Frequently Asked Questions

Do I need to provide detailed editing instructions every time?

Only at the start. During onboarding, your EA works from a documented style guide built around your preferences — pacing, music, intro/outro format, caption style, and so on. Once that's established, you hand off raw files and get back finished content without a lengthy briefing each time.

What if my episodes vary — sometimes interviews, sometimes solo recordings?

That's common, and your EA can handle both formats. The onboarding process captures the editing approach for each format separately, so your EA knows what a solo episode should sound like versus a two-person interview without you having to re-explain it each time.

How quickly can an EA turn around an edited episode?

Turnaround depends on episode length, editing complexity, and your EA's current workload — all of which are set expectations during onboarding, not figured out episode by episode. Most clients working with a dedicated EA on a consistent publishing schedule establish a reliable 24–48 hour turnaround for standard episodes.

Is 41 time entries enough to know you can handle this well?

It's a fair question. Podcast and video production is a specialized service, and 41 entries reflects real client work across editing, publishing, guest coordination, and repurposing — not a theoretical capability. If your workflow is highly technical or requires proprietary software, we'll tell you upfront during the discovery call whether it's a fit.

Get your production workflow off your plate

Starting at $1,000/month with a one-time $300 onboarding fee, you get a dedicated EA and a delegation plan built around how you actually produce content. Schedule a free discovery call to see if it's a fit.