Onboarding & training support that gets new hires productive faster

Every hour you spend setting up accounts, scheduling orientation sessions, and chasing down paperwork is an hour you're not running your business. Onboarding a single employee can consume 10–20 hours of administrative work before their first real day. Trusty Oak EAs take that off your plate — handling the logistics, communications, and documentation so your new hires feel prepared and your team stays focused.

What your executive assistant handles

Concrete tasks our team takes on — not vague promises.

New Hire Account Setup & System Access

Your EA provisions accounts in tools like Google Workspace, Slack, or Microsoft 365, submits IT access requests, and confirms logins are ready before day one — so new hires aren't sitting idle waiting for credentials.

Onboarding Checklist Creation & Tracking

Your EA builds and manages role-specific onboarding checklists in Asana, Notion, or ClickUp, tracking task completion and following up with hiring managers or new hires when items fall behind.

Orientation Scheduling & Calendar Coordination

Your EA schedules all orientation meetings, department introductions, and training sessions across stakeholder calendars, sending invites and reminders so nothing gets missed in the first week.

Training Material Organization & Distribution

Your EA compiles existing SOPs, video tutorials, and policy documents into a structured folder in Google Drive or SharePoint and sends new hires a sequenced training plan they can actually follow.

HRIS Data Entry & I-9/W-4 Follow-Up

Your EA enters new hire information into platforms like Gusto, BambooHR, or Rippling and follows up to ensure required compliance documents are completed and submitted before payroll deadlines.

30/60/90-Day Check-In Scheduling

Your EA sets up recurring check-in meetings between new hires and their managers at the 30, 60, and 90-day marks, ensuring structured feedback loops are in place without you having to remember to book them.

$Trusty Oak fractional talent services$

How the handoff works

After onboarding with Trusty Oak, your Client Success Manager works with you to document your current onboarding process — or helps you define one if it doesn't exist yet. That information becomes part of your Strategic Delegation Plan, which your EA references from day one. In the first week, your EA typically audits your existing onboarding materials, identifies gaps, and begins handling any active new hire workflows in progress. From there, they operate as a consistent point of contact for onboarding logistics, so each new hire gets a repeatable, professional experience without requiring your direct involvement.

Tools our team works with

We adapt to your existing stack — no forced migrations.

Gusto

Google Workspace

Rippling

BambooHR

Notion

Asana

...and many more!

What onboarding & training support costs

Drag the sliders to build a monthly plan that fits your workload.

Executive Assistants

~$35/hour

15 hours $525

Specialists

~$50/hour

10 hours $500

Fractional Executives

~$95/hour

5 hours $475

Your monthly budget

$1,500

Starting at $1,000/month. One-time $300 onboarding fee includes your Strategic Delegation Plan.

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Frequently Asked Questions

Do I need to have a documented onboarding process before handing this off?

No — many clients come to us with onboarding that lives entirely in someone's head or a scattered mix of emails and shared drives. Your Client Success Manager will help you document what you have and identify what's missing before your EA starts. Building that structure is part of what we do.

Can an EA handle onboarding for multiple new hires at the same time?

Yes, and this is where delegation pays off most. An EA can run parallel onboarding checklists for multiple hires simultaneously — tracking each person's progress, sending reminders, and flagging anything that's falling behind. Your hours are pooled monthly, so you can scale up during high-hiring periods.

Will my EA have access to sensitive HR systems and employee data?

Trusty Oak EAs are US-based professionals who sign confidentiality agreements as part of their engagement. You control what access you grant, and your Client Success Manager can help you think through a permission structure that keeps sensitive data protected while still allowing your EA to do the work.

How is this different from just hiring an HR coordinator?

A Trusty Oak EA gives you execution capacity without the overhead of a full-time hire — no benefits, no long-term commitment beyond the initial three months, and no downtime between hiring cycles. At $35/hour for Executive Assistant support, you're paying for the hours you actually use, with unused time rolling over month to month.

Stop rebuilding your onboarding process every time you hire

Trusty Oak EAs bring consistency to your new hire experience starting in the first week. Get started with a $1,000/month talent budget and a Strategic Delegation Plan built around your actual process.