Design & Content
A Canva specialist who works in your account, not just on advice
You already know what needs to get done in Canva. The problem is that building out templates, maintaining brand consistency, and producing assets for every channel takes hours you do not have. Trusty Oak fractional specialists log into your Canva account and do the work: building, organizing, producing, and maintaining your design library so your team always has what it needs. This is hands-on execution at $50/hr, not consultation.
What our team does with Canva
Concrete work our fractional specialists take on inside your Canva account. No vague promises.
Build a Scalable Brand Kit and Template Library
We configure your Brand Kit with your exact color palettes, fonts, and logos, then build a master set of templates for your most-used formats: social posts, pitch decks, email headers, and event graphics. Every template is locked where appropriate so team members can edit content without breaking the layout. The result is a library your whole team can use without needing design experience.
Produce Batch Content for Campaigns and Launches
When you have a product launch, event, or content calendar to fill, we work through the production queue inside your account: resizing assets across formats using Magic Resize, swapping copy and imagery across template variants, and delivering finalized files in the correct export formats for each channel. You hand us a brief and a deadline, and we return a complete, organized asset set.
Audit and Reorganize an Existing Canva Workspace
Canva workspaces accumulate fast. We audit your existing folders, shared designs, and team structure, then consolidate duplicates, archive outdated assets, and build a folder hierarchy that maps to your actual workflow. We document the naming conventions and folder logic so the organization holds after we hand it back.
Set Up and Manage a Canva for Teams Workspace
We handle the administrative side of Canva for Teams: inviting members, assigning roles, setting Brand Kit permissions, and creating shared folders for each department or project type. If you are migrating from individual accounts to a shared workspace, we consolidate assets and rebuild templates under the team account so nothing is lost.
Create Presentation Decks and Proposal Documents
We build full presentation decks inside Canva using your brand templates, incorporating your copy, data visualizations, and imagery into a polished, on-brand format. For recurring use cases like sales proposals or investor updates, we build a master deck template that your team can update independently without redesigning from scratch each time.
Integrate Canva Outputs Into Your Publishing and Content Workflow
We connect your Canva production process to the tools downstream: exporting assets in the correct specs for Buffer, Hootsuite, or your CMS, uploading finalized graphics to Google Drive or Dropbox in organized folders, and naming files according to your conventions. If Canva connects directly to a platform you use, we configure and test that integration so assets move without manual downloading and re-uploading.
How the Canva handoff works
During onboarding, your Client Success Manager reviews your existing Canva workspace (or your plans if you are starting fresh), identifies your highest-priority design needs, and builds a Strategic Delegation Plan that maps specific tasks to your monthly hour budget. Your assigned specialist works directly inside your Canva account, documents every template, folder structure, and process they build, and checks in with you for approvals before finalizing anything that affects your brand standards. You retain full ownership of the account and all assets at all times. As your needs shift, your specialist adjusts the workflow priorities with you, so your hours are always going toward the work that has the most impact.
Common Canva workflows we build
A few of the most common workflows our team has deployed with Canva.
Content calendar brief to ready-to-post social assets
We receive your monthly content calendar (usually a Google Sheet or Notion doc), pull the copy and topic for each post, and produce the corresponding Canva graphics in your approved templates. Finished assets are exported and dropped into a shared Drive folder organized by publish date and platform.
New campaign launch to full multi-format asset set
When a new campaign kicks off, we take the creative brief and produce every required size variant, from Instagram Stories to LinkedIn banners to email headers, using Magic Resize and your locked brand templates. All files are named, sorted by format, and delivered before your campaign go-live date.
Offboarding a designer to a self-serve team template library
When a designer leaves or a contract ends, we audit what they built in Canva, rebuild any designs that are not properly templatized, and document how to use each template so your non-designer team members can make updates independently. This prevents the common scenario where all the design knowledge walks out the door.
Brand refresh to updated Canva Brand Kit and retroactive template updates
After a rebrand, we update your Brand Kit with new colors, fonts, and logos, then work through your existing template library to apply the updated brand to each file. We flag any designs that need more significant rework and deliver a prioritized list so nothing gets missed before the new brand goes live.
Recurring weekly graphics request to repeatable production queue
For clients who need the same types of assets produced on a weekly cadence (podcast cover art, newsletter headers, event promotions), we build a repeatable production process: a request intake form, a Canva template for each asset type, and a consistent delivery folder structure. This cuts production time significantly after the first cycle.
What Canva support costs
Drag the sliders to build a monthly plan that fits your workload.
Executive Assistants
~$35/hourSpecialists
~$50/hourFractional Executives
~$95/hourStarting at $1,000/month. One-time $300 onboarding fee includes your Strategic Delegation Plan.
Book a Discovery CallFrequently asked questions
Get your Canva workflow built out
Book a discovery call and we will audit your current Canva setup, identify the gaps, and map out exactly what a specialist would tackle in your first month. You will leave the call with a clear picture of what is possible before committing to anything.