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Get a fractional specialist working in your Gemini account

You already know what Gemini can do for your business. The gap is having someone with the time and skill to actually build it out, maintain it, and keep it producing results. Trusty Oak specialists work inside your Google Workspace environment, handling Gemini prompt engineering, Workspace integration, and AI-assisted workflows on your behalf. You stay in control of your account while we do the hands-on work.

What our team does with Gemini

Concrete work our fractional specialists take on inside your Gemini account. No vague promises.

Build and refine custom prompt libraries

We draft, test, and version-control prompt sets tailored to your specific use cases, whether that is drafting client communications in Gmail, summarizing documents in Drive, or generating structured outputs for reports. Prompts are documented with context notes so your team can reuse them without guessing. We iterate based on output quality, not just initial setup.

Configure Gemini inside Google Workspace apps

We set up and activate Gemini features across Docs, Sheets, Slides, Gmail, and Meet inside your existing Workspace environment. This includes enabling the right features for the right users, testing outputs against your actual content, and documenting which Gemini capabilities are live and how to use them. We flag anything that requires admin-level permissions so you can approve before we proceed.

Automate recurring content and reporting tasks

We identify tasks your team repeats weekly, such as status summaries, meeting recaps, or data pulls, and build Gemini-assisted workflows that reduce manual effort. Using Gemini in Sheets with connected data sources, we create templates that auto-generate drafts or summaries on a schedule. Each workflow is documented with inputs, expected outputs, and a review step before anything goes out.

Integrate Gemini outputs with downstream tools

We connect Gemini-generated content to the rest of your stack using Google AppScript, Zapier, or Make, routing outputs to Slack, your CRM, Notion, or wherever your team actually works. For example, a Gemini-summarized meeting transcript in Docs can automatically populate a follow-up task in Asana or a contact note in HubSpot. We map the integration logic, build the connection, and test end-to-end before handoff.

Audit existing Gemini usage and fix gaps

If your team has already started using Gemini but results are inconsistent, we audit your current prompts, Workspace settings, and any connected automations to identify what is underperforming. We produce a written findings summary with specific recommendations, then implement the fixes with your approval. This is common for teams that enabled Gemini at launch but never had a specialist optimize the setup.

Migrate AI-assisted workflows from other tools into Gemini

If you are consolidating from ChatGPT, Copilot, or another AI layer into Gemini for Workspace, we map your existing prompt logic and automation workflows and rebuild them natively inside your Google environment. We document what was migrated, what changed, and what was deprecated so there are no knowledge gaps. This is especially useful for teams standardizing on Google Workspace who want one consistent AI layer.

How Trusty Oak supports Gemini workflows

How the Gemini handoff works

During onboarding, your dedicated Client Success Manager reviews your existing Gemini setup, including active Workspace features, any prompts your team is already using, and connected automations, and documents what is working and what needs to be built. From that audit, we produce a Strategic Delegation Plan that prioritizes Gemini tasks by impact and effort, so the first weeks of work go toward what moves the needle fastest. Your specialist works directly inside your Google Workspace environment under your account permissions, and every workflow or prompt library we build is documented in a shared reference doc you own. Nothing goes live without your review, and we check in regularly to adjust priorities as your Gemini usage scales.

Common Gemini workflows we build

A few of the most common workflows our team has deployed with Gemini.

Meeting recording in Meet → Gemini summary → action items in Asana

After a Google Meet call, Gemini generates a structured recap including decisions made and open questions. We connect that output via AppScript or Zapier to create dated tasks in Asana assigned to the right team members, with no manual note-taking required.

Raw data in Sheets → Gemini analysis → formatted executive summary in Docs

We build a Sheets template where your team pastes weekly or monthly data, and Gemini drafts a plain-language summary with key trends and flags. The output populates a linked Google Doc formatted to your reporting standards, ready for leadership review.

Inbound email in Gmail → Gemini draft reply → approval queue in Slack

For high-volume inboxes, we configure Gemini in Gmail to generate context-aware reply drafts based on your tone guidelines and common response patterns. A Slack notification routes the draft to the right approver before it is sent, keeping humans in the loop without slowing down response time.

New client intake form → Gemini-generated onboarding doc → shared Drive folder

When a new client submits a form via Typeform or Google Forms, we trigger a workflow that feeds their responses into a Gemini prompt, generating a customized onboarding document. That document is automatically saved to a structured folder in Drive and shared with the assigned team member.

Blog brief in Docs → Gemini first draft → editorial checklist → Notion CMS entry

We build a Docs-based content workflow where a completed brief triggers Gemini to produce a structured first draft using your brand voice guidelines. The draft moves through a checklist template in Docs, and once approved, key fields are pushed to your Notion content calendar via Zapier.

What Gemini support costs

Drag the sliders to build a monthly plan that fits your workload.

Executive Assistants

~$35/hour

10 hours $350

Specialists

~$50/hour

20 hours $1,000

Fractional Executives

~$95/hour

0 hours $0

Your monthly budget

$1,350

Starting at $1,000/month. One-time $300 onboarding fee includes your Strategic Delegation Plan.

Book a Discovery Call

Frequently asked questions

Do I have to give Trusty Oak admin access to my Google Workspace?

No. Most Gemini work at the specialist level requires only user-level access to the relevant apps, such as Docs, Sheets, Gmail, and Drive. If any task requires admin permissions, such as enabling a Gemini feature at the domain level, we flag it explicitly and you make that change yourself or grant temporary scoped access. You retain full ownership and control of your account throughout the engagement.

Is this a one-time setup or ongoing support?

Most clients start with an initial build phase covering prompt libraries, Workspace configuration, and one or two core automations, then shift to ongoing maintenance covering prompt refinement, workflow monitoring, and new use cases as they arise. Trusty Oak engagements start at $1,000 per month with a three-month initial commitment, then go month-to-month, so you are not locked into a long-term contract once the setup is stable.

We already use ChatGPT or Microsoft Copilot. Should we switch to Gemini instead?

That depends on your existing stack. If your team is already deep in Google Workspace, Gemini is the stronger native choice because it works directly inside Docs, Sheets, Gmail, and Meet without requiring copy-paste handoffs. If you are on Microsoft 365, Copilot is likely the better fit. We can help you evaluate which tool makes sense based on your current environment, and we support migration if you decide to consolidate.

What happens to the prompts and workflows if we stop working with Trusty Oak?

Everything we build lives in your Google Workspace account. Prompt libraries are stored in Docs or Sheets you own, automations run under your connected accounts, and all documentation is in a shared Drive folder you control. If the engagement ends, you keep everything with no dependency on Trusty Oak to maintain access.

How long does it take to see results from a Gemini specialist?

Most clients have at least one working Gemini workflow live within the first two weeks, typically starting with the highest-volume repetitive task identified during onboarding. More complex integrations involving AppScript or multi-tool automation usually take three to four weeks depending on your approval turnaround. Your Client Success Manager sets realistic timelines during the onboarding call based on your specific priorities.

Let's audit your Gemini setup

Book a discovery call and we will review your current Gemini configuration, identify the highest-value workflows to build or fix, and give you a prioritized roadmap before any work begins.